By-laws, Deeds & Documents
Introduction to Newport West
Ownership at Newport West brings with it the many benefits of condominium living and some responsibilities, which help assure a safe, comfortable, attractive environment for everyone. With the purchase of your home at Newport West comes membership in the Newport West Condominium Association. This Association, comprised of all Co-owners, acts as a governing body, which, through an elected Board of Directors, oversees the planning, development, and maintenance of the common elements.
Through common ownership, each family at Newport West is able to enjoy facilities that would otherwise be very difficult to support. You are a Co-owner because you own a percentage of the common elements. The Condominium Association maintains the grounds, roads, recreational areas, and building structures. As a Co-owner you are entitled to use these common elements and you are obligated to pay monthly assessment fees to maintain them. Therefore, the Newport West Condominium Association is you and all of your neighbors.
As a member of the Condominium Association, your assessment fees will provide day to day maintenance, blanket insurance coverage, pest control service, water and sewer, exterior lighting, snow removal, the "basic" Comcast Cable service, and the savings programs to replace siding, concrete, asphalt, and landscape items when needed. You, in turn, are responsible for the limited elements which you alone use.
The extent of your involvement is, of course, up to you, but we hope that you will choose to actively join the community and help us keep Newport West an interesting and attractive place to live. Your interest and participation are the major contributions to the success of our community.
Your neighbors have embodied these ideas in the Newport West Vision Statement:
An active, fully voluntary, more closely connected network of neighbors. A neighborhood with a village atmosphere, where neighbors know each other, support each other, and are comfortable asking for help.
If you have any questions, you are welcome to contact our management company:
Marcus Management
28545 Orchard Lake Rd.., Suite A
Farmington Hills, MI 48334
Phone: 248-553-4700
Co-Owner Privacy Guidelines
We are now including more information in our latest directory, to make it easier for Co-Owners to communicate among themselves. And, as we would hope to have it available eventually in electronic format when we can establish a web page, we felt the need to put in a reminder of how this information should be use in a courteous manner among Co-Owners. Some suggested rules:
Do not distribute the directory or give the information, particularly phone numbers and e-mail addresses, to anyone outside Newport West. Also, be careful sending e-mails to combined groups of people inside and outside of Newport West as the email address could be then copied. Do this only if you trust the people receiving the e-mail to respect this rule also. Be particularly careful with political and fund raising organizations.
Do not send out or forward emails to the total Co-Owner group. If you have some information to pass on to the total group, contact either the Communication Chairman or the Board President (See the Newsletter, which lists all committee chairs and their phone numbers). They will determine if the information merits a Newport Flash. If you have information that you feel should be distributed on a regular basis, please discuss it with the Board Chairman. If merited, Co-Owners will be asked directly if they wish to receive this information and only those explicitly agreeing will be put on a special distribution list.
Be thoughtful about forwarding emails even among your friends. They will often be too polite to tell you it is irritating them, but this kind of email is considered a particularly bad kind of spam. Please do use the emails for communicating among yourselves, sending out Club and Meeting Group news and minutes, but just be sure your audience is interested in what they will be receiving.
Let’s all exercise some caution and courtesy and we can use this information in a positive way to build a stronger, closer Newport West.
Co-Owner Responsibilities
The following guidelines have been summarized for your convenience. Please refer to the By-Laws themselves for any actual legal interpretation.
A. Assessments - Article II Section 1-8
An annual budget is prepared each year, which provides for operating expenses and contribution to replacement reserves. The budget is reviewed and approved by the Board of Directors. From the budget, assessments are computed based on the percentage of value of each unit to the whole. Assessments are due on the first of the month, with a late charge of $15 due after the 15th of the month. The Association has the right to file liens or legal suits against delinquent Co-owners.
The Board may also levy special assessments when necessary or unplanned expenses occur. Delinquency of a special assessment is treated the same as delinquency of regular assessments.
B. Property Rental - Article VI Section 1-2
The Association should be notified of all rentals and provided with names of the occupants. Renters must abide by the Newport West Condominium By-Laws, with the owner responsible for any non-compliance.
C. Selling Your Condominium - Article VI Section 5 & 9
No signs shall be displayed. Written notice of the intent to sell shall be given to the Association (via the Management Agent) with the name and address of the intended purchaser and the projected closing date. Marcus Management will provide a Resale Certificate upon receipt and approval of this information.
D. Deed Restrictions - Article VI Section 1
Please note that your condominium may not be used for purposes other than as a single-family residence.
Starting Up: Items You Should Have on Moving In
1. A Resale Certificate
Signed by the previous owner if your condominium and our Management Agent, this certificate will verify a) the amount of your monthly assessment fees; b) the amount of any special assessments; and c) whether or not the account is paid up to date. From the time of your closing, you are responsible for any past due amounts and all future assessment fees.
2. The Master Deed Package
The Newport West Condominium Association is organized under the laws of the State of Michigan as a non-profit corporation. The Articles of Incorporation are included in this package along with the Newport West By-Laws, which dictate how the corporation shall be run. Please read these Association documents; they are the basis of the community organization.
3. Assessment Fee Coupon Book
A convenience to facilitate your monthly assessment payments. If you did not receive a coupon book, please mail your payment to Marcus Management Inc. Marcus offers auto-debit for assessment fees, if interested contact them.
4. Designated Voter Form
As a Co-owner, you will vote at the annual meeting and any special meetings. Each condominium unit is allowed one vote.
If you did not receive any of these four items, or if you wish to review the approved modification to your unit, they can be reviewed or obtained by contacting Marcus Management Company. The Master Deed package can be provided at a nominal charge.
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Guidelines for the Maintenance Responsibilities of Co-Owners